Personal Information Protection Policy
Date of enactment: September 1, 2018
Kazunori Azeyanagi, President of the Public Relations Society of Japan
The Society recognizes the social impact of public relations, and constantly strives to improve its ethical conduct and live up to the trust placed in it by society. Our work is rooted in the principle of promoting dialog and mutual understanding among a wide variety of stakeholders, including individuals, companies, organizations, institutions and governments, both in Japan and across the world. Guided by this principle, the Society fully recognizes its social obligation to safeguard all the personal information it handles. We will protect the rights of the individual and abide by the laws and regulations governing personal information. We have also established a personal information protection management system in order to implement the policies listed below, and our entire organization is committed to continuously improving it by keeping informed about the latest trends in information technology, changes in societal demands, and changes in the business environment.
- We will only acquire, use, and share personal information to the extent required to carry out the legitimate business of the Society, in areas including seminars, events, testing and certification, publishing, market research, etc. We will not handle personal information beyond the necessary scope for achieving the specified purpose of use. To ensure this, we will also designate a personal information manager, and create an environment in which activities related to the protection of personal information can be carried out based on appropriate rules.
Specific personal information that we have acquired will be used and provided only for the purpose and scope of use, as stipulated in the Japanese Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures.
- We will abide by laws and regulations, national policies, and other standards regarding the protection of personal information and the appropriate handling of specific personal information.
- In response to the risk of leakage, loss, damage, etc. of personal information, we will take reasonable safety measures and invest in management resources as appropriate for the business landscape, as well as continue to improve our personal information security system. We will also take swift corrective action if we determine that there is a security issue.
- We will respond appropriately, promptly, and in good faith to complaints and consultations concerning the handling of personal information.
- The personal information protection management system will be reviewed in a timely and appropriate manner and continuously improved upon, taking into consideration any changes that might impact the Society.
This Policy shall be shared with all employees and posted on the Society website, so that it can be accessed by anyone at any time.
Please contact us with any inquiries about our policies for protecting personal information using the following details:
Public Relations Society of Japan
Roppongi Hills North Tower 5F, 6-2-31 Roppongi, Minato-ku, Tokyo 106-0032
Telephone: +81 (0) 3-5413-6760 (Open: 10:00–17:00 JST*)
You can also contact us using the web form here.
*On Saturdays, Sundays and public holidays, and during summer holidays, the New Year holidays and the Golden Week period, we will respond on or after the next business day.
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General Internet Precautions
Please be aware that any personal information that you voluntarily disclose on the Internet may be collected and used by other users. If you publish your personal information on parts of the Internet that are accessible to everyone, you may receive unwanted correspondence as a result of information that you posted. Users are responsible for their own communication of any such personal information. In addition, third-party websites and services accessible through the Society website, or websites that collect data through competitions, promotional activities, etc., have individual privacy terms and data collection rules or policies that are independent from the Society. The Society assumes no responsibility or liability for these terms or activities.